Last updated: August 2026
 

The Zonta eClub of the United Kingdom is committed to respecting your privacy and protecting your personal information.

This Privacy Notice explains how we collect, use and protect personal information when you visit our website, contact us for further information about Zonta, enquire about membership, make a donation or make a payment using links provided on our website.

We aim to handle personal information responsibly and in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

The Zonta eClub of the United Kingdom is responsible for the personal information that we collect and process through our website and in connection with our activities.

Zonta is an international organisation, and information relating to membership and other Zonta activities may also be processed by Zonta International and other relevant Zonta organisations where necessary.

If you have any questions about how we use your personal information, please contact us:

Zonta eClub of the United Kingdom
Email: [insert contact email address]

2. Information we collect

We collect personal information only where it is necessary for the purposes described in this Privacy Notice.

Depending on how you interact with us, this may include:

• your name;

• email address;

• telephone number;

• information you provide when contacting us;

• information you provide when requesting further information about Zonta;

• information you provide when enquiring about membership;

• information required to administer membership enquiries or applications;

• information relating to donations or payments where this is made available to us by a payment provider;

• information you provide when communicating with us; and

• limited technical information about your visit to our website, such as your IP address, browser type, device information and information about how you use the website.

We do not normally collect or store your full payment card details.

3. How we use your information

We may use your personal information to:

• respond to enquiries and requests for information about Zonta;

• provide information about Zonta, our activities, projects and events;

• respond to enquiries about becoming a member;

• administer membership enquiries and applications;

• communicate with members and prospective members;

• administer donations and payments;

• maintain appropriate financial and administrative records;

• organise and administer events and activities;

• maintain the security and functionality of our website;

• understand and improve how our website is used; and

• comply with our legal and regulatory obligations.

We will only use your personal information where we have a lawful basis for doing so.

4. Our lawful basis for processing

The UK GDPR requires us to have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on the following lawful bases:

Consent

We may process your information where you have given us consent to use it for a specific purpose, for example where you have actively opted in to receive certain communications.

You can withdraw your consent at any time.

Legitimate interests

We may process information where it is necessary for our legitimate interests as an organisation and those interests are not overridden by your rights and freedoms.

This may include responding to enquiries, managing relationships with members and prospective members, administering our activities and maintaining the website.

Contract

Where appropriate, we may process information because it is necessary to take steps at your request before entering into a membership arrangement or to fulfil our obligations relating to membership.

Legal obligation

We may process information where necessary to comply with a legal or regulatory requirement, including maintaining appropriate financial and accounting records.

5. When you contact us

If you contact the Zonta eClub of the United Kingdom through our website to request further information, we will use the information you provide to respond to your enquiry.

We will not automatically add you to a mailing list simply because you have contacted us.

If you choose to receive ongoing communications from us, we will use your information in accordance with your preferences and the lawful basis applicable to that communication.

6. Membership

Our website contains information about membership of the Zonta eClub of the United Kingdom.

If you enquire about membership, we may collect and use your personal information to respond to your enquiry and provide information about becoming a member.

If you subsequently become a member, additional information may be collected and processed for the purposes of administering your membership and your involvement with Zonta.

Membership information may need to be shared with or processed by Zonta International and/or other relevant Zonta organisations where this is necessary to administer membership, meet organisational requirements or provide member services.

Zonta International has its own Privacy Policy covering information processed through its international membership and other systems.

7. Donations and payments

Our website may contain links to external services that allow you to make donations, membership payments or other payments.

When you select a payment or donation link, you may be transferred to a third-party payment platform. The payment provider will process your personal and payment information in accordance with its own terms and privacy policy.

The Zonta eClub of the United Kingdom does not normally receive or store your full payment card details.

Depending on the payment or donation service used, we may receive limited information such as:

• your name;

• email address;

• amount paid or donated;

• date of the transaction;

• transaction reference; and

• payment status.

We use this information where necessary to administer the payment or donation and maintain appropriate financial records.

Please note: the specific payment provider used by our website may change. The privacy policy of the relevant payment provider will apply when you use its service.

8. Wix and our website

Our website is hosted and operated using Wix.

Wix may process certain technical and usage information when you visit our website, including information relating to your device, browser, IP address and use of the website.

Wix may also use cookies and similar technologies to provide essential website functionality, maintain security, remember preferences and, depending on the services enabled on our website, provide analytics or other functionality.

Wix's own privacy information explains how Wix processes personal information and should be read alongside this Privacy Notice.

Wix Privacy Policy

9. Cookies

Our website uses cookies and similar technologies.

Some cookies are essential for the website to function properly, including cookies used for security and basic website functionality.

Other cookies, such as analytics or functionality cookies, may be optional.

Where required by law, we will ask for your consent before placing non-essential cookies on your device.

You can manage cookies through the cookie settings available on our website and through your browser settings.

The rules concerning cookies and similar technologies require organisations to provide clear information about what cookies do and, for non-essential cookies, generally obtain appropriate consent before they are used.

10. Who we share information with

We will only share personal information where there is a lawful reason to do so.

Depending on the circumstances, this may include:

• Zonta International and relevant Zonta organisations where necessary for membership or Zonta activities;

• Wix and other website service providers;

• payment and donation providers;

• email and communication service providers;

• professional advisers where necessary;

• organisations where disclosure is required by law; and

• service providers processing information on our behalf.

We do not sell, rent or trade your personal information.

Zonta International's published privacy policy similarly states that it does not disclose, trade, sell or rent personal information to third parties except where required by law.

11. International processing

Because Zonta is an international organisation and some of the technology and services we use may operate internationally, your personal information may be processed outside the United Kingdom.

Where personal information is transferred outside the UK, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable UK data protection legislation and that appropriate safeguards are in place where required.

12. How long we keep your information

We will not keep personal information for longer than is reasonably necessary for the purpose for which it was collected, unless we are required to retain it for a longer period by law or for legitimate organisational purposes.

For example:

• information relating to a general enquiry will normally be retained only for as long as necessary to respond to and manage the enquiry;

• membership information will be retained for as long as necessary to administer membership and meet relevant organisational and legal requirements; and

• financial and donation records will be retained for the period required by applicable financial, accounting or legal requirements.

When information is no longer required, it will be securely deleted or otherwise disposed of.

13. Keeping your information secure

We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is limited to those who need it for legitimate Zonta purposes.

However, no method of transmitting information over the internet or storing information electronically can be guaranteed to be completely secure.

14. Your data protection rights

Under UK data protection law, you may have the right to:

• request access to the personal information we hold about you;

• ask us to correct inaccurate or incomplete information;

• ask us to delete your information in certain circumstances;

• ask us to restrict the processing of your information in certain circumstances;

• object to certain types of processing;

• request the transfer of certain personal information to you or another organisation where the right to data portability applies; and

• withdraw your consent where we rely on consent as our lawful basis for processing.

These rights are subject to certain legal conditions and exemptions.

If you wish to exercise any of these rights, please contact us using the email address provided below.

15. Communications

If you have asked to receive information from us, we may use your contact details to send you information about Zonta, our activities, events, membership opportunities and other relevant communications.

Where consent is required, we will obtain your consent before sending marketing communications.

You can unsubscribe or ask us to stop sending communications at any time.

16. Links to other websites

Our website contains links to external websites, which may include:

• Zonta International;

• payment and donation platforms;

• social media platforms; and

• other organisations and resources relevant to Zonta's work.

Once you leave our website, we are not responsible for the privacy practices or content of those websites.

We recommend that you read the privacy notice of any external website before providing personal information.

17. Children's information

Our website is not specifically directed at children and we do not knowingly collect personal information from children through our website unless there is a legitimate reason for doing so and appropriate safeguards are in place.

18. Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to our activities, the services we use or applicable data protection requirements.

The most recent version will always be available on this website.

We recommend that you check this page occasionally to ensure that you are aware of any changes.

19. Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we have an opportunity to address your concerns.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK's independent supervisory authority for data protection.

Information Commissioner's Office (ICO)

20. Contact us

If you have any questions about this Privacy Notice or how we use your personal information, please contact:

Zonta eClub of the United Kingdom
Email: zontaeclubuk@gmail.com
 

Last updated: August 2026